Records Management Essay - 1596 Words

Both ministry of Education and school generates information on a daily business that plays a role in the daily operation of an institute that are referred to as records. This information generated is also use for projecting and planning purposes. (Managing records at school level). Managing and organization student’s records into a cohesive and efficient might seem like an impossible task, but it depends how much effort is placed in it, that makes it possible. School that properly manages their records meets its legislation responsibilities, aids its administrative processes and ensures that records are stored when needed and destroyed when permissible. As a result, all schools should have records management system in place. Having†¦show more content†¦As a result, the world has been modernized with what is known as records management. Records Management can be defined as a systematic control of records throughout their lifestyle. (ARMA 1). The ISO 15489 also described records management as â€Å"the field of management that is responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition or records, including process for capturing and maintaining evidence of and information about business activities and transaction in the form of records.† (ISO 15489). Records Management includes setting policies and standards, assigning responsibilities and authorities, and integrating records management into business systems and processes. Records management in general plays an important role because records are information and assets that holds value for organization. Organization and institutions alike are given a responsibility to manage records to maximize profits, control cost, provide confidentiality, teach effective, and learn efficiently. At the end of the day, eff ective records management is required to ensure that information needed is retrievable, authentic and accurate. Just like all other business, companies and organization learning institutions are one of the most needed places for a proper and effective management system because they have task of teaching and providingShow MoreRelatedRecording analysing and using HR information1181 Words   |  5 Pagesaccurate records or information of their employees in order to be able to use this information for planning ahead (†¦) b) a legal requirement, for instance in order to be able to make accurate tax returns to the government† [1] 2) Two types of data that is collected within the organization and how each supports HR practices: a) sickness records: this type of data/report may be collected periodically (monthly or quarterly) and compared or analysed against each employee’s attendance records. 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